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    Outlook CalendarActiveLens

    Outlook Calendar + ActiveLens

    The next meeting, booked before you've hung up the phone.

    When a follow-up meeting is agreed on the call, ActiveLens finds a slot that's free for everyone, writes the subject and agenda, and sends the invitation from your own calendar.

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    Free trial · No credit card · Connect your Microsoft account

    What happens after every call

    Free time from the calendars you choose

    ActiveLens reads free and busy times from the Outlook calendars you pick, and from your guests' calendars where you can see them.

    Suggested times

    Open slots inside your working hours are suggested for the range you pick, such as this week or next week. Slots marked Works for everyone fit every guest.

    Title and agenda written from the call

    The meeting title and agenda come from what was said: what will be covered, the concerns raised, the paperwork needed. Edit them before you book.

    Invitation sent from your account after you confirm

    Press Book Meeting and the event is created in your Outlook calendar and the invitation goes to your guests. Work and school accounts get a Teams link when the organization allows it.

    Set up in minutes

    1

    Connect your Microsoft account

    Each person connects their own Microsoft account in ActiveLens settings. An admin can also approve ActiveLens once for the whole organization.

    2

    Choose which calendars count

    Pick the calendars that show your availability and the one new meetings go into, and set your working hours. Shared calendars work too.

    3

    Confirm the suggested slot

    After a call where a follow-up meeting was agreed, review the time, guests and agenda, then press Book Meeting.

    From the call to Outlook Calendar

    On the call

    “Can we set up a 30-minute call with your operations manager later this week?”

    Prospect, Wednesday call

    In Outlook Calendar

    Outlook: Operations walkthrough with Fabrikam

    • Thu 14:00–14:30 · Works for everyone
    • To: lee.chen@example.com, maria.lopez@example.com
    • Agenda: current scheduling process, the two options discussed, next steps
    • Microsoft Teams meeting
    Example data

    You stay in control

    How we protect your data
    • Nothing is booked until you press Book Meeting. You can change the time, guests, title and agenda first.
    • ActiveLens reads free and busy times, your calendar list and your mailbox time zone, and creates the events you book. It does not read your email.
    • You decide which calendars count toward your availability and which one new meetings go into.
    • Disconnect Microsoft any time from ActiveLens settings.

    Works with everything else

    The follow-up email from the same call opens in Outlook with one click, and your team can sign in with Microsoft and be imported from Entra ID.

    OutlookMicrosoft 365Google CalendarSalesforceAll integrations →

    Questions

    Does ActiveLens send invitations without asking me?

    No. ActiveLens suggests times and drafts the meeting. The event is created and the invitation sent only when you press Book Meeting.

    Can it see my guests' availability?

    Where their calendars are visible to you, yes. If someone's availability can't be checked, ActiveLens tells you, and their time shows as unknown.

    Does it add a Teams link?

    Yes, for Microsoft 365 work and school accounts whose organization allows Teams meetings. Personal Outlook.com accounts can't create Teams meetings, so the event is booked without one.

    Can I book on a shared calendar?

    Yes, if you have write access to it. You may need to reconnect Microsoft once to grant shared-calendar access.

    What happens if my calendar isn't connected?

    Booking opens Outlook's new-event page with the title, time, guests and agenda filled in, so you can send it from there.

    Outlook CalendarActiveLens

    Put Outlook Calendar to work on every call.

    Start free

    Free trial · No credit card · Connect your Microsoft account

    Outlook Calendar is a trademark of its respective owner.